Privacy Policy

At MedConfo, we respect your privacy and are committed to handling your personal information responsibly.

This Privacy Policy explains what information we may collect when you visit our website, register for a conference, contact us, submit an abstract, or otherwise interact with our services.

1. Information We Collect

Depending on how you interact with MedConfo, we may collect:

Personal information

• Full name
• Email address
• Telephone number
• Country and city
• Professional designation
• Institution or organization
• Department or specialty
• Registration information

Conference information

• Conference registration details
• Attendance preferences
• Abstract or presentation information
• Speaker information
• Workshop/session selections
• Certificate-related information

Payment information

Payments may be processed through third-party payment providers.

Where applicable, payment providers may collect and process payment-card or transaction information directly. MedConfo does not necessarily receive or store complete payment-card details.

2. Information Collected Automatically

When you visit our website, certain technical information may be collected automatically, including:

• IP address
• Browser type
• Device information
• Operating system
• Pages visited
• Date and time of access
• Referring website
• General website usage information

This information may be used to improve website performance, security, functionality, and user experience.

3. How We Use Your Information

We may use personal information to:

• Process conference registrations.
• Confirm payments and attendance.
• Communicate event information.
• Send conference updates and reminders.
• Issue certificates or participation records.
• Manage speakers and presenters.
• Process abstracts and submissions.
• Respond to inquiries.
• Provide customer support.
• Improve our website and services.
• Maintain website security.
• Prevent fraud or misuse.
• Meet applicable legal or regulatory requirements.

4. Conference Communications
When you register for a conference, we may send you communications relating to:

• Registration confirmation
• Payment status
• Conference schedules
• Venue information
• Speaker/session updates
• Important event announcements
• Changes to the conference
• Certificates and participation information

These communications are necessary for event administration.

Where legally permitted and where you have provided the appropriate consent, we may also send information about future conferences, events, educational opportunities, or related services.

You may opt out of promotional communications at any time.

5. Sharing of Information

We do not sell or rent your personal information.

We may share necessary information with trusted third parties where required to provide our services, including:

• Payment processors
• Website and hosting providers
• Registration and event-management platforms
• Email communication providers
• Conference venues and event-service providers
• Virtual event platforms
• IT and cybersecurity service providers
• Professional advisers
• Government or regulatory authorities where legally required

We only seek to share information that is reasonably necessary for the relevant purpose.

6. Payment Processing

Payments may be handled by third-party payment providers such as Stripe, PayPal, banks, or other payment services made available for a particular conference.

These providers may have their own privacy policies and terms.

Participants should review the applicable provider’s privacy policy before completing payment.

7. Cookies

MedConfo may use cookies and similar technologies to:

• Operate essential website functions.
• Remember user preferences.
• Understand website usage.
• Improve website performance.
• Support analytics.
• Improve marketing and communication activities where permitted.

You may be able to control cookies through your browser settings.

Disabling certain cookies may affect some website functionality.

8. Analytics and Third-Party Technologies

We may use analytics and website technologies provided by third parties to understand how visitors use our website and to improve our services.

These providers may process technical information in accordance with their own privacy policies.

9. Data Security

We take reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, misuse, alteration, disclosure, or destruction.

However, no website, online service, or electronic transmission can be guaranteed to be completely secure.

10. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including:

• Providing conference services
• Maintaining registration records
• Financial and accounting requirements
• Certificate and participation records
• Resolving disputes
• Meeting legal obligations
• Maintaining appropriate business records

Retention periods may vary depending on the type and purpose of the information.

11. International Participants

MedConfo may serve participants from different countries. As a result, personal information may be processed or stored in countries other than the country where you live.

Where applicable, we take reasonable steps to ensure that personal information is handled appropriately when transferred internationally.

12. Children’s Privacy

Our services are primarily intended for adults and professional participants.

We do not knowingly collect personal information from children without appropriate authorization.

If you believe that a child has provided personal information to us without appropriate consent, please contact us.

13. Your Privacy Choices

Depending on applicable law, you may have rights relating to your personal information, which may include requesting:

• Access to personal information
• Correction of inaccurate information
• Deletion of information
• Restriction of certain processing
• Withdrawal of consent where processing is based on consent
• A copy of certain information

Requests should be submitted to:

Register@medconfo.com

We may need to verify your identity before processing certain requests.

14. External Websites

Our website may contain links to external websites.

MedConfo is not responsible for the privacy practices, content, or security of external websites.

We recommend reviewing the privacy policy of any third-party website you visit.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements, or privacy practices.

The updated version will be published on this page with a revised “Last Updated” date.

16. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

MedConfo
Email: Register@medconfo.com
Phone: +1 (703) 213-9646
Website: www.medconfo.com